If you want to avoid some common issues with importing your events to MyVote or you are encountering problems, this article is here to help you! 

Note, if you are a CampusDirector campus, you will only import events if you are in COB mode. If you are in standard mode, all your events will automatically sync from CampusDirector and you will NOT have to import them. 

• Ensure PNM ID# Matches the Existing PNM ID# - The number one issue that comes from importing events is not matching the PNMs existing ID#. PNM ID# is how MyVote differentiates between each PNM, therefore, it MUST match what is listed on their PNM profile, and on the PNM List. If the PNM  ID# doesn’t match, you will create duplicate PNMs or the events will not be tied to the correct PNM. 

• Imported data MUST be only the number - In the round and event columns of your spreadsheet, it should only be a single number. If you write "Event 1" or "Round 1" your import will fail. 

• Check that you are importing the correct Round number - Your round number should match the number listed from Settings > Round. 

• The round number should be the same for all PNMs - Events are typically imported for one round at a time. In this case, your Round column should be same for all PNMs.

• Know the correct terminology - Rounds indicate the round of recruitment. This typically takes place over one or two days, and may be called Open House, Sisterhood, Preference, etc. Events are the individual recruitment events within a Round. These may be referred to as parties. 

• Check for extra data in your upload document - There should only be 3 columns of data in your spreadsheet; PNM ID#, Round number, and Event number. If you have any additional data in your spreadsheet, then you should remove it. 

Example spreadsheet to Import Events